Maintenance Schedules

Proactive maintenance scheduling prevents unexpected breakdowns, extends equipment life, and maintains warranty coverage. DrillerDB helps you define maintenance requirements and tracks when service is due based on time, usage, or both.

Creating Maintenance Schedules

Access the maintenance schedule configuration from the equipment details page. You can define multiple maintenance types for each piece of equipment, each with its own interval and requirements.

Schedule Types

Choose the appropriate scheduling method for each maintenance task:

Calendar-Based: Schedule maintenance at fixed time intervals like monthly, quarterly, or annually. This works well for inspections, registrations, and seasonal preparation work.

Usage-Based: Trigger maintenance based on equipment usage measured in hours, miles, or cycles. Engine oil changes and filter replacements typically use this method since wear correlates with actual usage.

Combined Scheduling: Use both calendar and usage triggers, where maintenance is due whichever comes first. This approach ensures equipment doesn't go too long without service even during periods of light use.

Defining Maintenance Tasks

For each scheduled maintenance item, specify:

Task Name: Clear description like "Oil Change," "Annual Inspection," or "Filter Replacement." Use consistent naming across similar equipment types.

Maintenance Type: Categorize as preventive maintenance, inspection, lubrication, or other service types. This helps with reporting and cost analysis.

Interval Settings: Define how often the task should be performed. For calendar-based schedules, specify days, weeks, or months. For usage-based schedules, enter hours or miles between services.

Lead Time: Set how far in advance you want to be notified that maintenance is approaching. This gives you time to schedule the work and order parts if needed.

Service Instructions: Include specific procedures, required parts, or reference documentation. These notes help service technicians perform the work correctly and consistently.

Notification Settings

Configure automatic reminders to notify the appropriate people when maintenance is due:

• Email notifications to maintenance managers
• Dashboard alerts for equipment assigned to specific users
• Overdue maintenance warnings with escalation
• Daily or weekly digest of upcoming maintenance

Starting Your Schedule

When creating a new maintenance schedule, set the baseline:

Last Service Date: Enter when this maintenance was last performed. The system calculates the next due date from this baseline.

Current Meter Reading: For usage-based schedules, record the current hours or miles. This establishes the starting point for usage calculations.

If the equipment is new or this is a new maintenance requirement, set these values to the current date and meter reading.

Managing Multiple Schedules

Most equipment requires several types of maintenance with different intervals. Create separate schedules for each requirement:

• Oil and filter changes
• Tire rotation and replacement
• Annual inspections and certifications
• Hydraulic system service
• Brake inspections
• Battery maintenance
• Safety equipment checks

Each schedule tracks independently and generates its own notifications when service is due.

Adjusting Schedules

Modify maintenance schedules as needed based on:

• Manufacturer recommendations
• Operating conditions and environment
• Equipment age and condition
• Regulatory requirements
• Past maintenance history and problems

When you update a schedule interval, the system recalculates all future due dates automatically.