Overdue Maintenance
Equipment with overdue maintenance poses safety risks, may void warranties, and faces higher breakdown rates. The overdue maintenance dashboard helps you identify and prioritize past-due service work across your entire fleet.
Quick Start: Handle Overdue Maintenance
- View overdue count on equipment dashboard
- Click to see full overdue list
- Prioritize by severity and criticality
- Schedule or perform service
- Log completed work to clear item
Viewing Overdue Items
The equipment dashboard displays a count of overdue maintenance items requiring immediate attention.
Step-by-Step: Access Overdue List
- Go to Equipment from main menu
- Note overdue count badge on dashboard
- Click badge or Overdue Maintenance link
- View full list of past-due items
- Sort or filter as needed
Overdue Maintenance List
The overdue maintenance view shows key information for each past-due item.
Information Displayed
| Column | Shows | Helps With |
|---|---|---|
| Equipment Name | Which asset needs service | Identification |
| Equipment Type | Category (rig, truck, etc.) | Grouping work |
| Current Location | Where equipment is | Planning service |
| Maintenance Task | What service is overdue | Understanding need |
| Due Date | Original scheduled date | How long delayed |
| Days Overdue | Time past due date | Prioritization |
| Meter Reading | Current vs due usage | Severity assessment |
For usage-based maintenance, meter reading shows exactly how much equipment has been used beyond the recommended service interval.
Prioritizing Overdue Work
Not all overdue maintenance carries the same urgency. Consider these factors when prioritizing.
Priority Factors
| Factor | Priority Level | Examples |
|---|---|---|
| Safety-Critical | Highest | Brakes, safety equipment, structural |
| Warranty Requirements | High | Service required for coverage |
| Regulatory Requirements | High | DOT inspections, certifications |
| Equipment Utilization | High | High-use or critical project equipment |
| Severity (days/units overdue) | Medium | Months overdue vs days |
| Operational Impact | Medium | Risk of breakdown |
Prioritization Guide
| Situation | Priority | Action |
|---|---|---|
| Safety item overdue | Immediate | Take out of service |
| Warranty at risk | Urgent | Schedule within days |
| Regulatory requirement | Urgent | Complete before deadline |
| High-use equipment | High | Plan for next available slot |
| Minor item slightly overdue | Normal | Schedule in next cycle |
Taking Action
From the overdue maintenance list, you can take several actions.
Available Actions
| Action | When to Use |
|---|---|
| Schedule Service | Plan future service work |
| Log Completed Service | Work done, needs recording |
| Update Equipment Status | Take out of service |
| Adjust Schedules | Update maintenance intervals |
Step-by-Step: Schedule Overdue Service
- Click overdue item in list
- Click Schedule Service
- Select date and technician
- Add notes if needed
- Save to create work order
Step-by-Step: Log Completed Service
- Click overdue item
- Click Log Service
- Enter service date and details
- Add costs and meter reading
- Save to clear from overdue list
Step-by-Step: Take Equipment Out of Service
- Click overdue item
- Click Update Status
- Change to "Maintenance"
- Add reason note
- Equipment removed from availability
If work was already performed but not recorded, logging it immediately removes the item from the overdue list.
Preventing Overdue Maintenance
Use these strategies to minimize overdue maintenance.
Prevention Strategies
| Strategy | How to Implement |
|---|---|
| Enable Notifications | Configure email reminders |
| Regular Review | Weekly maintenance planning meetings |
| Sufficient Lead Time | 7-14 days before due date |
| Resource Planning | Adequate staff/vendor capacity |
| Usage Tracking | Keep meter readings current |
Step-by-Step: Set Up Prevention
- Go to Settings > Notifications
- Enable maintenance reminders
- Set lead time (7-14 days recommended)
- Add recipients (equipment manager, technicians)
- Enable escalation for overdue items
Keep meter readings current so usage-based maintenance triggers at the right time. Outdated readings cause missed service.
Impact of Overdue Maintenance
Delaying scheduled maintenance can result in serious consequences.
Consequences of Overdue Maintenance
| Impact | Consequence |
|---|---|
| Breakdown risk | Increased unplanned downtime |
| Warranty | May void manufacturer coverage |
| Repair costs | Cascading failures cost more |
| Safety | Incident risk and liability |
| Regulatory | Violations and fines |
| Resale value | Reduced equipment value |
| Operating costs | Higher overall expenses |
Staying current with maintenance schedules protects your investment and maintains safe, reliable operations.
Troubleshooting
Item won't clear from overdue list?
- Ensure service log entry matches the maintenance schedule
- Verify service date is entered correctly
- Check that correct schedule was selected
Too many overdue items?
- Review and adjust unrealistic schedules
- Increase maintenance capacity
- Prioritize safety-critical items first
Not receiving overdue notifications?
- Check notification settings
- Verify email addresses are correct
- Check spam folder
Can't find specific overdue item?
- Use search or filter
- Check if equipment was retired
- Verify maintenance schedule still active
Related Topics
- Maintenance Schedules - Configure schedules
- Service Logs - Record completed work
- Equipment List - View all equipment
- DVIR Reports - Daily inspections