Overdue Maintenance
Equipment with overdue maintenance poses safety risks, may void warranties, and faces higher breakdown rates. The overdue maintenance dashboard helps you identify and prioritize past-due service work across your entire fleet.
Viewing Overdue Items
The equipment dashboard displays a count of overdue maintenance items requiring immediate attention. Click this indicator to see the complete list of equipment with past-due service requirements.
Overdue Maintenance List
The overdue maintenance view shows:
Equipment Information: Name, type, and current location of equipment needing service. This helps you plan service work around operational requirements.
Maintenance Task: What service is overdue. Understanding the specific requirement helps prioritize based on criticality.
Due Date: When the maintenance was originally scheduled. This shows how long the service has been delayed.
Days Overdue: The number of days or usage units past the due date. This metric helps prioritize which items need immediate attention versus those slightly overdue.
Meter Reading: Current usage compared to when service was due. For usage-based maintenance, this shows exactly how much the equipment has been used beyond the recommended service interval.
Prioritizing Overdue Work
Not all overdue maintenance carries the same urgency. Consider these factors when prioritizing:
Safety-Critical Items: Brake inspections, safety equipment checks, and structural inspections take precedence over cosmetic or non-essential maintenance.
Warranty Requirements: Service required to maintain warranty coverage should be completed promptly to avoid losing protection.
Severity of Overdue Status: Equipment months overdue needs attention before items only days past their due date.
Equipment Utilization: High-use equipment or equipment currently assigned to critical projects may need prioritized service to prevent breakdowns.
Regulatory Requirements: Inspections and certifications required by law must be completed to maintain legal operation.
Taking Action
From the overdue maintenance list, you can:
Schedule Service: Arrange for the maintenance to be performed by internal staff or external service providers. Remove the equipment from active service if needed.
Log Completed Service: If the work has been done but not yet recorded, add a service log entry. This immediately updates the maintenance status and removes the item from the overdue list.
Update Equipment Status: Mark equipment as out of service for maintenance. This prevents the equipment from being assigned to projects until service is completed.
Adjust Schedules: If operating conditions or manufacturer recommendations have changed, update the maintenance schedule to reflect current requirements.
Preventing Overdue Maintenance
Use these strategies to minimize overdue maintenance:
Enable Notifications: Ensure automatic reminders are configured and sent to the appropriate people with adequate lead time.
Regular Review: Hold weekly or monthly maintenance planning meetings to review upcoming and overdue items.
Sufficient Lead Time: Set reminder lead times long enough to order parts and schedule service before the due date arrives.
Resource Planning: Ensure you have adequate maintenance staff or service provider capacity to handle scheduled maintenance volume.
Usage Tracking: Keep meter readings current so usage-based maintenance schedules trigger at the right time.
Impact of Overdue Maintenance
Delaying scheduled maintenance can result in:
- Increased breakdown risk and unplanned downtime
- Voided manufacturer warranties
- Higher repair costs from cascading failures
- Safety incidents and liability
- Regulatory violations and fines
- Reduced equipment resale value
- Higher operating costs
Staying current with maintenance schedules protects your investment and maintains safe, reliable operations.