DVIR Reports
Daily Vehicle Inspection Reports (DVIR) are required by the Department of Transportation for commercial vehicles. These inspections help identify safety issues before they cause accidents or breakdowns, and documentation proves compliance during audits.
DVIR Requirements
Federal regulations require commercial motor vehicle drivers to:
- Conduct pre-trip inspections before operating the vehicle
- Report any defects or deficiencies discovered
- Sign and date the inspection report
- Review the previous driver's report and acknowledge repairs
Carriers must maintain DVIR records and ensure that reported defects are addressed before the vehicle returns to service.
Creating a DVIR
Drivers access the DVIR form through their mobile device or from the equipment page. The inspection covers all safety-related components:
Vehicle Systems: Engine, transmission, steering, brakes, suspension, exhaust, and fuel system. Any unusual noises, leaks, or performance issues should be noted.
Safety Equipment: Lights, reflectors, horn, windshield wipers, mirrors, and emergency equipment. All required safety items must be present and functional.
Tires and Wheels: Tread depth, pressure, damage, and lug nut security. Tire conditions directly impact safety and must meet minimum standards.
Coupling Devices: For vehicles with trailers, inspect the fifth wheel, kingpin, safety chains, and connections.
Body and Frame: Doors, cargo securement, and structural integrity. Check for damage that could affect safe operation.
Inspection Process
The DVIR form guides the driver through a systematic inspection:
- Review each inspection category
- Mark systems as satisfactory or note defects
- Provide detailed descriptions of any problems found
- Indicate severity (safe to operate, needs attention soon, or unsafe)
- Sign and date the report
- Submit for review
Drivers can upload photos of defects to document the exact condition and location of problems.
Defect Resolution
When a DVIR reports defects:
Immediate Safety Concerns: The vehicle is marked out of service and cannot be operated until repairs are completed. A mechanic must certify that the defects have been corrected.
Non-Critical Issues: Problems that don't prevent safe operation are flagged for scheduled maintenance. The vehicle may continue operating but the issue must be addressed within a reasonable timeframe.
False Alarms: If inspection reveals an apparent defect is actually normal operation or already repaired, a note is added to clarify without creating a service requirement.
Mechanic Certification
After repairs, a qualified mechanic reviews the defects and certifies that:
- The reported problems have been inspected
- Necessary repairs have been completed
- The vehicle is safe to return to service
The mechanic signs and dates the certification, completing the DVIR cycle.
Driver Review
Before operating a vehicle, drivers must review the previous DVIR and mechanic's certification. This ensures they're aware of any recent issues and confirms that reported defects have been addressed. The driver signs to acknowledge this review.
Record Retention
DrillerDB maintains DVIR records for the required retention period. These records are:
- Stored with the equipment's service history
- Searchable by date, equipment, or driver
- Available for download during DOT audits
- Included in equipment documentation for resale
Benefits Beyond Compliance
While DVIR is primarily a regulatory requirement, these inspections provide additional value:
- Early detection of problems before they cause breakdowns
- Documentation of equipment condition over time
- Driver accountability for equipment care
- Reduced roadside inspection violations
- Lower insurance costs through demonstrated safety programs
- Protection from liability claims by proving proper maintenance
Regular, thorough DVIR inspections contribute to safer operations and lower total operating costs.