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DVIR Reports

Daily Vehicle Inspection Reports for DOT compliance and safety

DVIR Reports

Daily Vehicle Inspection Reports (DVIR) are required by the Department of Transportation for commercial vehicles. These inspections help identify safety issues before they cause accidents or breakdowns, and documentation proves compliance during audits.

DVIR functionality requires enablement for your account. Contact support@drillerdb.com to enable DVIR inspections for your organization.

Quick Start: Complete DVIR

  1. Access DVIR form on mobile or equipment page
  2. Review each inspection category
  3. Mark systems satisfactory or note defects
  4. Provide descriptions of any problems
  5. Sign and date the report
  6. Submit for review

DVIR Requirements

Federal regulations require commercial motor vehicle drivers to complete specific tasks.

Driver Requirements

RequirementWhen
Pre-trip inspectionBefore operating vehicle
Report defectsWhen discovered
Sign and date reportAfter inspection
Review previous reportBefore operating

Carrier Requirements

RequirementAction
Maintain recordsStore all DVIR documentation
Address defectsFix before return to service
Certify repairsMechanic sign-off on fixes

Creating a DVIR

Drivers access the DVIR form through their mobile device or from the equipment page.

Inspection Categories

CategoryWhat to Check
Vehicle SystemsEngine, transmission, steering, brakes, suspension, exhaust, fuel
Safety EquipmentLights, reflectors, horn, wipers, mirrors, emergency equipment
Tires and WheelsTread depth, pressure, damage, lug nut security
Coupling DevicesFifth wheel, kingpin, safety chains, connections
Body and FrameDoors, cargo securement, structural integrity

Step-by-Step: Create DVIR

  1. Open DVIR from mobile app or equipment page
  2. Select vehicle to inspect
  3. Work through each category
  4. Mark each item satisfactory or note defect
  5. Add detailed descriptions for any issues
  6. Upload photos of defects (optional)
  7. Sign and date the inspection
  8. Submit report

Upload photos of defects to document exact conditions and locations of problems found during inspection.

Inspection Process

The DVIR form guides the driver through a systematic inspection.

Inspection Workflow

StepAction
1Review inspection category
2Mark satisfactory or note defect
3Describe problems in detail
4Indicate severity level
5Sign and date
6Submit for review

Severity Levels

LevelMeaningAction
Safe to operateMinor issueSchedule maintenance
Needs attention soonModerate issueService within days
UnsafeCritical defectTake out of service

Defect Resolution

When a DVIR reports defects, the response depends on severity.

Defect Handling

Defect TypeSystem ResponseVehicle Status
Immediate Safety ConcernMarked out of serviceCannot operate
Non-Critical IssueFlagged for maintenanceMay continue operating
False AlarmNote added for clarificationNormal operation

Step-by-Step: Resolve Defect

  1. Review reported defect
  2. Assess severity
  3. If unsafe: take vehicle out of service
  4. Perform or schedule repairs
  5. Mechanic certifies completion
  6. Vehicle returns to service

Vehicles with immediate safety concerns cannot operate until repairs are completed and certified by a mechanic.

Mechanic Certification

After repairs, a qualified mechanic reviews and certifies the work.

Certification Requirements

Certification ElementPurpose
Defects inspectedConfirm problems reviewed
Repairs completedVerify work done
Safe to operateClear for return to service
Signature and dateDocumentation for records

Step-by-Step: Mechanic Certification

  1. Review reported defects
  2. Inspect the repairs
  3. Verify all issues addressed
  4. Sign certification
  5. Date the certification
  6. Vehicle cleared for operation

Driver Review

Before operating a vehicle, drivers must review the previous DVIR and mechanic's certification.

Pre-Operation Review

Review ItemPurpose
Previous DVIRAwareness of recent issues
Mechanic certificationConfirm repairs completed
Acknowledgment signatureDocument review

Step-by-Step: Driver Pre-Trip Review

  1. Access previous DVIR for vehicle
  2. Review any reported defects
  3. Check mechanic certification
  4. Confirm repairs completed
  5. Sign acknowledgment
  6. Proceed with pre-trip inspection

Record Retention

DrillerDB maintains DVIR records for the required retention period.

Record Features

FeatureBenefit
Stored with equipment historyComplete vehicle record
SearchableFind by date, equipment, driver
DownloadableAvailable for DOT audits
ExportableEquipment sales documentation

Step-by-Step: Access DVIR Records

  1. Open equipment record
  2. Click DVIR History tab
  3. Filter by date range if needed
  4. Click any record for details
  5. Download or print as needed

Benefits Beyond Compliance

While DVIR is primarily a regulatory requirement, inspections provide additional value.

Additional Benefits

BenefitHow It Helps
Early problem detectionPrevent breakdowns
Condition documentationTrack equipment over time
Driver accountabilityOwnership of equipment care
Reduced violationsFewer roadside inspection issues
Lower insurance costsDemonstrated safety programs
Liability protectionProof of proper maintenance

Regular, thorough DVIR inspections contribute to safer operations and lower total operating costs.

Troubleshooting

Can't access DVIR form?

  • Check mobile app is updated
  • Verify equipment is assigned to you
  • Try from equipment page instead

Previous DVIR not showing?

  • Check date range filter
  • Verify correct vehicle selected
  • Report may still be processing

Defect not clearing after repair?

  • Ensure mechanic certification is complete
  • Check signatures are recorded
  • Verify all defects addressed

Can't upload photos?

  • Check file size limits
  • Verify camera permissions
  • Try different file format

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