DVIR Reports
Driver Vehicle Inspection Reports (DVIR) are required by the Department of Transportation for commercial vehicles. These inspections surface safety issues before they cause accidents or breakdowns, and the records prove compliance during audits.
DVIR is a compliance feature enabled per account (Professional-tier / compliance forms). If you do not see it, contact support@drillerdb.com to enable DVIR for your organization.
Quick Start: Complete a DVIR
- Open the DVIR form (mobile app, a project's inspection tab, or a new DVIR from the console)
- Work through the inspection checklist and check any defective items
- Add a detail note for each defect and any general remarks
- Mark whether the vehicle's condition is satisfactory
- Sign and date the report
How DVIR Works in DrillerDB
Drivers typically complete a DVIR from the mobile app. In the office, you can record or review one from a project's inspection tab or by creating a new DVIR in the console. Completed reports roll up to a fleet DVIR history at Equipment > DVIR, and each equipment record shows its inspections on the Inspections & DVIR tab.
The Inspection Checklist
The DVIR form is a single checklist. You check the items that are defective - anything left unchecked is considered fine. The checklist covers:
- Service Brakes
- Trailer Brake Connections
- Parking (Hand) Brake
- Steering Mechanism
- Lights and Reflectors
- Tires
- Horn
- Windshield Wipers
- Rear Vision Mirrors
- Coupling Devices
- Wheels and Rims
- Emergency Equipment
For each item you mark defective, add a short detail describing the problem. A separate Remarks box captures any general notes.
Overall Condition
A single checkbox records whether "the condition of the above vehicle is satisfactory." Combined with the checked defects, this drives the report's status (for example, pass, defects noted, or corrected).
Signatures
The report has three signature rows, each with a date:
| Signature | Purpose |
|---|---|
| Driver's Signature | The driver who performed the inspection |
| Company Agent's Signature | The company representative who reviewed defects |
| Driver Review | The driver acknowledging the report before operating |
When defects are present, the review section includes two options: the above defects have been corrected, or the above defects need not be corrected for safe operation. These record how noted defects were handled.
Fill in the defect details and remarks thoroughly - they are the record you will rely on during a DOT audit or a dispute.
Reviewing and Retaining Records
Access an Equipment Record's Inspections
- Open the equipment record
- Open the Inspections & DVIR tab
- Click any report to view its details
Fleet DVIR History
Go to Equipment > DVIR for a fleet-wide list of reports, where you can see status at a glance (pass, defects, corrected) and open individual reports.
Benefits Beyond Compliance
| Benefit | How It Helps |
|---|---|
| Early problem detection | Catch issues before they cause breakdowns |
| Condition documentation | Track vehicle condition over time |
| Driver accountability | Ownership of equipment care |
| Audit readiness | Records on hand for roadside and DOT reviews |
| Liability protection | Proof of proper inspection and follow-up |
Troubleshooting
Don't see DVIR at all?
- DVIR is enabled per account; contact support@drillerdb.com to turn it on
Can't complete a DVIR on mobile?
- Make sure the mobile app is updated and you are signed in
A report isn't showing on the equipment record?
- Check the Inspections & DVIR tab on that record, and the fleet list at Equipment > DVIR
Related Topics
- Equipment List - View all equipment
- Service Logs - Record repairs
- Maintenance Schedules - Scheduled service
- GPS Tracking - Equipment location