Equipment List
The equipment list provides a complete view of your entire fleet, from drilling rigs to support vehicles and tools. This central inventory helps you track availability, maintenance status, and equipment assignments across all your operations.
Quick Start: View Equipment
- Click Equipment from the sidebar
- Pick a status tab: All, Available, In use, or In shop
- Type in Search equipment... or narrow by category
- Click a unit's name to open it
The list was redesigned on 2026-10-26: one line per unit, status tabs with counts, and a Columns chooser. The picture above predates it and is due for a recapture.
Viewing Your Equipment
The list shows one line per unit. After the unit's name, the columns are:
| Column | Shows |
|---|---|
| Status | Available, In use, In shop, Rented, Retired or Disposed |
| Odometer | Miles |
| Hours | Engine or meter hours |
| Next service | When the next service is due |
| Assigned | The employee responsible for the unit |
| Category | Rig, truck, trailer and so on |
| GPS | When the unit's GPS last synced |
Two more columns are off until you turn them on: Last serviced and Cost YTD. Use the Columns menu at the end of the toolbar to show or hide them. On a narrow window the menu is not shown.
A unit whose status is In shop is in the shop for repair. It is not the same as service being due. Service due is on the Next service column and on the Maintenance dashboard.
Status tabs
The tabs above the list filter by status and show a count: All, Available, In use and In shop always show. Rented, Retired and Disposed show only when you have a unit in that status.
Filtering and searching
| Control | What it does |
|---|---|
| Status tabs | Show one status |
| Category menu | Show one category |
| GPS only | Show only units that have a GPS device |
| Search equipment... | Matches the unit's name and identifying details |
| Clear | Resets the search and filters |
For a large fleet, search is the fastest way to find one unit.
Sorting
Click a column heading to sort by it. Status, Odometer, Hours, Next service, Last serviced, Assigned, Category, Cost YTD and GPS can be sorted.
Row actions
Each row has a menu with Open, Edit and Open map.
Step-by-Step: Change several units at once
Click Select above the list to choose several units. A bar appears with Assign, Set Active, In shop, Set Inactive, Bulk DVIR and Bulk QR. Set Active and In shop change the status of every selected unit. To assign, pick a person in Assign to user (or Unassign) and click Assign. Click Done to leave select mode.
Page header actions
| Button | What it does |
|---|---|
| Maintenance dashboard | Opens the fleet maintenance dashboard |
| Invoice inbox | Reads mechanic and vendor invoices (shown if you can read invoices) |
| Import CSV | Brings equipment in from a CSV or Excel (.xlsx) file. The first step has a Download the template (CSV) button |
| Export CSV | Downloads the equipment list as CSV |
| Refresh all locations | Pulls fresh positions for all GPS units |
| Sync vehicles from GPS | Brings vehicles in from your GPS provider |
On a narrow window these are under More, and Add equipment stays visible.
Troubleshooting
Equipment not appearing in list?
- Check the status tab. Retired and disposed units show on their own tab
- Click Clear to reset the search and category
- Search by name or serial number
Can't find specific equipment?
- Search with any identifying detail
- Click Clear first
- Check the spelling
Export missing equipment?
- Check the filters you have on, then click Clear and export again
Related Topics
- Adding Equipment - Create new records
- Service Logs - Record maintenance
- Equipment Assignment - Assign to employees
- Maintenance Schedules - Set up schedules