Pump Logs
Pump logs provide detailed records of pump operation, performance measurements, and maintenance activities. Systematic logging helps identify problems early, track equipment performance over time, and demonstrate proper maintenance for warranty and compliance purposes.
Purpose of Pump Logs
Recording pump data serves multiple important functions:
Performance Tracking: Regular measurements establish baseline performance. Deviations from normal readings help identify developing problems before they cause failures.
Maintenance Records: Documenting service activities creates a complete maintenance history. This proves proper care for warranty claims and helps determine when preventive maintenance is due.
Customer Reporting: Some customers require regular reports on pump performance, especially for critical water supply systems. Pump logs provide the data needed for these reports.
Troubleshooting: When problems occur, historical pump data helps diagnose root causes. Patterns in the logs often reveal what led to a failure.
Creating Pump Log Entries
To create a pump log entry, navigate to the work order or equipment record and access the pump logs section. Each entry captures a snapshot of pump operation at a specific point in time.
Operational Readings
Record key performance measurements during pump operation:
Flow Rate: The volume of water being pumped, typically measured in gallons per minute. Declining flow rates indicate problems like worn impellers or clogged screens.
Pressure: System pressure in PSI at various points. Record both suction and discharge pressure to calculate pump head and identify pressure-related issues.
Power Consumption: Amperage draw and voltage for electric pumps. Changes in power consumption often indicate mechanical problems or electrical issues.
Run Time: Hours of operation since last service. This helps schedule preventive maintenance based on actual usage rather than just calendar time.
Water Level: Static and pumping water levels for well pumps. Changing water levels affect pump performance and indicate aquifer conditions.
Maintenance Activities
Document all service and maintenance performed:
Routine Maintenance: Oil changes, bearing lubrication, belt adjustments, and other scheduled maintenance tasks. Record what was done, parts used, and any observations.
Repairs: Detail any repair work including the problem identified, cause, parts replaced, and tests performed after repair. This creates valuable diagnostic information for future issues.
Inspections: Note the condition of components like seals, bearings, impellers, and motors. Describing wear patterns helps predict when replacement will be needed.
Testing: Record results of performance tests, efficiency calculations, or other diagnostic procedures. Baseline test results are invaluable for comparison when problems arise.
Photos and Documentation
Attach photos to pump log entries to visually document conditions. Before and after photos of repairs, images of worn parts, or pictures of gauge readings supplement written descriptions. This visual documentation is particularly valuable for warranty claims or customer disputes.
Automatic Reminders
Set up automatic reminders based on pump log data. For example, schedule notifications when a pump reaches a certain number of operating hours or when a specified time has passed since last service. This ensures maintenance happens on schedule rather than being forgotten.
Reports and Analysis
Pump log data can be analyzed to identify trends and optimize maintenance schedules. Generate reports showing performance over time, comparing multiple pumps, or summarizing maintenance costs. These insights help improve reliability and reduce overall service costs.