The new DrillerDB is out of beta.See what's new

Hours Review

How to review employee hours, open one employee's timecard and export timecard data

Hours Review

Use the Overview tab of Timecards to find an employee's hours, audit their entries and export a timecard before payroll. Approving a whole week and the payroll export are in Weekly Review (see Time & Payroll).

Quick Start: Review Employee Hours

  1. Open Timecards from the sidebar. It opens on the Overview tab.
  2. Set Date From and Date To (the current month is the default).
  3. Pick one person in Employee, or tick All Employees to see everyone.
  4. Read the Employee Hours This Week table. Click a column header to sort it.
  5. Click an employee to open their timecard.

What You Can Review

AreaDetails
Employee Hours This WeekEach employee's total hours and overtime hours for the pay week
Summary cardsPaid Hours This Week, Overtime This Week and Entries in range (the count covers the From and To dates, not just this week)
Recent entriesEach entry with its status. Show history lists who changed it and when
Employee timecard2-Week Hours, This Week, This Month and Year Total, then each day's Hours, Clock In, Clock Out and Description

Hours show as h:mm. Totals also show decimal hours, for example 43:21 (43.35). The page repeats this under the summary cards.

Timecard managers see All Employees and Show deleted. Everyone else sees only their own time. An admin chooses who counts as a timecard manager in Timecards > Settings (see Timecard Settings).

Step-by-Step: Audit One Employee

  1. On Overview, click the employee.
  2. Check the date range and the four total cards at the top.
  3. Check each day's Clock In and Clock Out.
  4. Check that the Description matches the work.
  5. Select Back to return to the Overview, or Export CSV to download this employee's timecard.

Step-by-Step: Fix or Add a Missed Shift

  1. Select Add Entry (top right of Overview).
  2. Choose the employee, date, start and end time, shift type and notes.
  3. Select Add Entry again to save.
  4. To change an existing entry, use its edit icon and give the reason for the adjustment.
  5. Tick Show deleted to see entries someone removed. They list greyed out with who deleted them.

An entry typed in after the fact carries an Added later badge. See Track Time for the entry form.

Step-by-Step: Export for Payroll

  1. Open Timecards > Weekly Review (timecard managers only).
  2. Choose the week and review each person.
  3. Select Export CSV (behind More on a narrow screen).
  4. Set Date From and Date To, leave Include Allocations ticked (the default) to carry each shift's job and cost-code allocations, and select Download CSV.
  5. Check the file columns before you import it into payroll.

To export one person's timecard instead, open their timecard and select Export CSV.

Troubleshooting

Hours look wrong?

  • Check that Date From is not after Date To. The page then shows a note instead of a list.
  • Check the pay week. The first day of the week is set in Timecards > Settings > Pay week.
  • Open the entry and read its History for edits.

Export missing data?

  • Check the dates in the export options and that Include Allocations is set the way you need.

Related Topics