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QuickBooks Online Integration

Accurate, duplicate-free sync built for drilling contractors

Accounting sync

DrillerDB keeps your field work and your accounting in step. Bill a job in DrillerDB and the invoice flows straight to QuickBooks Online - along with the customer, the estimate, and the payment. No re-keying, no file exports, no double entry. It is included on every DrillerDB plan, starting at $129/month.

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What syncs

DrillerDB keeps the records that matter for billing in sync between DrillerDB and QuickBooks Online:

Sync that stays clean

The most common complaint about accounting integrations is the mess they leave behind - duplicate customers, doubled payments, and invoice totals that don't match. DrillerDB is built to avoid that. It matches existing customers before syncing, posts invoices and payments exactly as billed, and links records instead of re-creating them. Your books stay accurate without a cleanup pass every month.

How to connect

  1. Open Accounting settings in DrillerDB.
  2. Click Connect to QuickBooks and sign in to QuickBooks Online.
  3. Approve the secure connection - it takes about a minute, with no files to export or import.

The connection uses QuickBooks' secure OAuth sign-in, so DrillerDB never sees your QuickBooks password. You can disconnect anytime from the same settings screen.

Built for drilling, not generic trades

DrillerDB is the all-in-one operating system for water well and drilling contractors - proposals, scheduling, dispatch, field reports, well logs, invoicing, and payments, with native iOS and Android apps that work offline in the field. The QuickBooks Online sync means your accounting keeps up automatically while you run the whole business in one place.

Explore the full feature set, or learn about the AI assistant and Claude connector.

Pricing

QuickBooks Online sync is included on every DrillerDB plan - it is not an add-on or a premium-only feature:

Every plan includes a 14-day free trial. Compare plans.

QuickBooks integration - questions & answers

Yes. DrillerDB connects to QuickBooks Online through a secure OAuth login and syncs your customers, estimates, invoices, and payments automatically. Billing a job in DrillerDB creates the matching invoice in QuickBooks, so you avoid double entry and keep your books current. The QuickBooks integration is included on every DrillerDB plan.
No. DrillerDB matches existing customers before it syncs, so records are linked rather than duplicated. Invoices, estimates, and payments post to QuickBooks exactly as billed - no double entries and no totals that drift.
DrillerDB is purpose-built for water well and drilling contractors - residential and commercial well drilling, pump installation, and geothermal. It runs the full job lifecycle from proposal to payment, with trade-specific tools like well logs, depth tracking, and state compliance forms that generic field-service tools don't offer.
Open your accounting settings in DrillerDB, click Connect to QuickBooks, and sign in to QuickBooks Online. The secure OAuth connection takes about a minute - there are no files to export or import. You can disconnect anytime from the same settings screen.
Start your free trial